OnCore User Guides

These guides are organized by OnCore console and the order of the activity in the workflow. If you are not sure where a particular guide is on this page, hold down the Ctrl & F keys and type a search string into the resulting box OR use the main OCR website search box.

ONCORE BASICS

• Obtain OnCore Access
• Login Browser Tips & Login URL
• Disable Pop-Up Blockers
• OnCore Navigation 
• Enter a Date
• Set Up Your Favorites Bar
• Set Up Home Screen Widgets
• Bookmark a Protocol or Subject
• Find Your Study

OnCore Protocol Coordination

• Protocol Creation and Set-Up
• QC OnCore Protocol in PC Console
• Assign Study Staff
• Track OCR Submissions with OnCore Task Lists
• Understanding the Daily Digest
• Locate OCR Review Documents
• Study Team Handoff Instructions
• QC OnCore Calendar
• Document an IRB Review
• Find an IRB Review
• Upload IRB Approval and Consent Documents
• Complete Signoffs
• Update a Protocol Status
• Open a Protocol to Accrual
• Summary Accrual
• Record Outside Safety Reports
• Record Protocol Deviations
• Manage OnCore Notifications
• Close Out a Protocol

OnCore Financial Coordination

• Find and Review the Study Billing Grid in OnCore

OnCore Subject Administration

• Find and Review the Study Billing Grid in OnCore
• Pre-Screen Potential Subjects
• Use the Epic-only Pre-Consent Status
• Register a New Subject
• Add Additional Subject Identifiers
• Find Your Subject
• Update a Subject’s Study Status
  • Record a Subject’s Consent
  • Record a Waiver of Consent
  • Record a Subject’s Eligibility
  • Document a Screening Failure
  • Place a Subject On Study
  • Place a Subject On Treatment
  • Add or Change a Subject’s Treatment Arm
  • Take a Subject Off Treatment
  • Place a Subject on Follow-Up
  • Use the Epic-only Long-term Follow Up Status
  • Take a Subject Off Study
  • Record a Subject’s Death
  • Record a Subject’s Withdrawal of Consent
• Manage a Subject’s Calendar
  • QC OnCore Calendar
  • Enter Milestone Dates to Open Calendar Segments
  • Manage Optional Calendar Segments
  • Check in Subject Visits
  • Replace a Subject’s Calendar Version
  • OnCore Calendar and Epic Timeline
• Use My Console to Manage Subject Visits
• Document a Financial Event
• Record Subject Deviations
• Re-consent Subjects

OnCore Reports & Searches

• Document Search
• Protocol Search
• Subject Search
• UF Health Charge Master Event Lookup Report

OnCore Interfaces

• OnCore-Epic Protocol & Subject Registration Interface (RPE)
• Epic-OnCore Demographic Interface
• OnCore-Epic Billing Grid (OnCore Calendar and Epic Timeline)
• OnCore-Vestigo (IDS)

Questions?

• Email OnCore-Support@ahc.ufl.edu
• Phone (352) 273-5924