This section covers high-level clinical research study management activities in the general order they might occur. Not all activities apply to every study. Many activities involve OnCore, Epic, and or Research Billing Compliance workflows, which are coved in more detail in their respective training and user guide sections.
Before Study Starts
- Human Subjects Research Reviews
- Submit to OCR
- Coverage Analysis
- Billing Plan
- Procedure Coding Requests (PCR)
- Research Pricing Estimates (Gatorlink login required)
- Build a Budget
- Contracting
- Financial Language Assessment (FLA)
- ClinicalTrials.gov
Before Services are Provided
- Legacy Studies
- Review OnCore Billing Grid
- Request UF Health MRN for Subject
- Associate Subject to the Study
- Generate a Patient Timeline in Epic
- Scan Consent Forms into Epic
- Hotel ELEO (Gatorlink login required)
- Set-up Research Orders & Encounters
- Use Device ListServ
After Study Services are Provided
- Check in Visits
- Pay Research Subject Stipends
- Track Study-Funded Services
- Review Patient Charges in Epic
- Pay for UF Health Services
- Invoice Sponsor
As Needed / As Applicable
- Denial of Claims
- Education, Training, Support
- Manage Patient Timelines in Epic
- Medicare Claims Coding
- Quality Assurance
- Report Concerns
- Subject Injury (Gatorlink login required)
Need Help?
Do you need help with your clinical research study? Do you have a question or comment for OCR staff? We are happy to help!