The Office of Clinical Research (OCR) Financials team is responsible for creating the 214 projects and also depositing 214 accounts receivables.
The myUFL fund 214 is used for non-federal clinical research projects that do NOT have any of the following:
- Committed effort
- Cost-reimbursable sponsor invoicing
- Budget restrictions
- Sponsor financial reporting.
Fund 214 Workflows
The diagram below illustrates how the clinical research project details drive the UFIRST submission, the OCR submission, and the post-award myUFL project fund 214. Internally-funded projects are not submitted to UFIRST.
Fund 214 Managment Tips
Provide Backup for Journal Entries (JEs)
Backup documentation is required to process 214 JEs. Please be sure all JEs have backup when it gets to the V-V status. OCR is currently pulling, reviewing, and posting all 214 JEs (in V-V status with backup) every week.
Include Project or OCR Number in the Invoice Number
Sometimes checks and EFTs have very little information on them to associate them to the correct study. Most do include the UF invoice #. If you are generating your own invoices for your clinical trials, be sure that your invoice number includes the myUFL project or OnCore number. This ensures that funds for your projects are easily identified and deposits can be made immediately upon receipt.
Contact OCR for Everything 214!
The OCR financials team reviews and processes everything related to fund 214. This includes myUFL project creation (including CTOA projects), project extensions, JEs, PI/Sponsor changes, and close outs. They also can help with any 214 questions or concerns!