Follow Research Workflows
Review the Manage Study section of our website to learn about all of the research workflows that may apply to your study during the different timepoints of the study’s lifecycle.
Before Starting a Study
Prior to starting your study in a UF Health location, you may be required to submit your study to various review committees to ensure that your study details are communicated to Shands staff and that research workflows are followed. For details, see Human Subjects Research Reviews and the UFHP Clinical Safety Committee section below.
UFHP Clinical Safety Committee
UF study teams must contact UFHP Clinical Safety Committee for approval of any investigational drug research activities in a UFHP clinic.
- See Request for Use of Investigational Drug in UF Clinic policy and form on the UF Health Bridge (Gatorlink login required).
- Questions? Email Rachel Reise at rrei0001@shands.ufl.edu.
Procedure Coding Requests (PCR)
Procedure codes can be obtained either by the study team PRIOR to an OCR submission, or alternately, by the OCR CAB team AFTER submission to OCR.
If study team will be obtaining the procedure codes, study team requests using the following form(s):
- UFHP Clinics PCR Form – Version 10/11/21
Instructions
- Use this form if the clinic manager has asked you to complete a UFHP form for study-funded research services to take place in their clinic OR if you need budgeting pricing estimates for UFHP study-funded research services to take place in a UFHP clinic.
The UF Health Eye Center REQUIRES a UFHP Clinic PCR.
If your study involves study-paid UF Eye Center services, you MUST contact Christina Kuruppacherry kuruppcl@ufl.edu to complete the PCR.
For more information, see Set Up Research Services in the UF Health Eye Center
UFHP Clinic Research U Codes
UFHP Clinic Research U codes have been created to replace billable CPT codes for study-funded professional services in order to reduce billing risk (U codes will “edit out” of Epic claims workflows). Some U codes require Procedure Coding Requests; others do not (see tables below).
For study-funded standalone clinic visits with SALARY-SUPPORTED provider or study team member use:
| Code | Description | Price | Clinic PCR Requred? |
|---|---|---|---|
| U0891 | Salary Supported Provider/Non-Provider Visit (> 30 Minutes) | $0.00 | No |
| U0892 | Salary Supported Provider/Non-Provider Visit (1-30 Minutes) | $0.00 | No |
For study-funded E&M clinic visits (99201-99215) performed by a provider who is NOT on the study staff use:
| Code | Description | Price | Clinic PCR required? |
|---|---|---|---|
| U0889 | Provider Visit ( > 30 Minutes) | $100.00 | No |
| U0890 | Provider Visit (1-30 Minutes) | $50.00 | No |
For any other study-funded non-E&M clinic visits performed by a provider who is NOT on the study staff use:
| Code | Description | Price | Clinic PCR Required? |
|---|---|---|---|
| CPT Per PCR | Appropriate CPT Code Description | Per PCR | Yes |
| CPT Per PCR | Eye Exams in any UFHP Eye Clinic | Per PCR | Yes |
Does the Clinic Visit Require Epic Research Workflows?
| If Visit Involves: | Epic Upload Requirements | Codes on Billing Grid | Confirmation with Clinic Required? |
|---|---|---|---|
| - Study-funded - Clinic Provider Not on Study Team - Billable Services | - Visit must be scheduled in Epic - Visit must be linked to research study - Charges must be reviewed in Epic | - Use Provider U codes - U0889-90 - Legacy: U - OnCore: S | - Required for Eye Clinic - Strongly recommended for other clinics |
| - Standalone - Salary-Supported - Research-Only Visit | - Visit must be scheduled in Epic - Visit must be linked to research study - $0.00 Charges must be reviewed in Epic | - Use Salary-support U codes - U0891-92 - Legacy: U - OnCore: S | - No |
| - Study-Required - Qualifies as a Billable “Routine Cost” | - Visit must be scheduled in Epic - Visit must be linked to research study - Charges must be reviewed in Epic | - Legacy: MQ1 - OnCore: M1 | - No |
| - “Piggy-backed” on non-study-related visit - Non-billable study activities - Performed by Study Team | - Does not trigger Epic upload, scheduling, linking, or charge review on its own | - Legacy: NB - OnCore: S(xx) where xx is the supporting designation | - No |
Questions?
- See also: UFHP
- Contact the OCR Coverage Analysis and Budget team via OCR-PCR@ad.ufl.edu.
- You can also contact the service location directly. For a comprehensive list of UF Health Research Service Locations and associated contacts, see Confirmation of Services Procedure Coding Request Contacts (Gatorlink login required).