There are several areas of OnCore functionality that rely on properly entered IRB Review Dates. For example, many sponsor invoiceable items are triggered by Review Dates. When entering an IRB review in OnCore, you should take extra care to use the special formatting required by the Review Date field. You also need to either hit the resulting date hyperlink OR hit…
When adding/updating your study staff data in OnCore, you may notice some new roles that start with “OCR”. These roles are used by OCR staff for internal task list notifications. Please do not delete, edit, or change these OCR staff roles. For more information on OnCore staff roles, see the Assign Study Staff user guide.
When performing Epic Charge Reviews, be sure to review the descriptions of the services (in addition to CTP and EAP codes) when making bucketing determinations. These descriptions can help you verify that you are looking at the correct service(s) for your research participant.
When registering a subject or updating a subject status in OnCore, make sure that you do NOT have the corresponding study or patient research record open in Epic. If the Epic record is open, the subject status will NOT update from OnCore. For more information, see the OnCore Epic…
While the OnCore-Epic interface automatically updates Subject Statuses from OnCore to Epic, it does NOT automatically update study contact information. When updating Study Coordinator and Charge Reviewer names in OnCore, study teams will need to contact OnCore-Support@ahc.ufl.edu to have the Epic Study Coordinator list refreshed. For more information, see the OnCore-Epic Protocol and Subject Registration Interface and Assign Study Staff user guides. Questions? Contact …
Don’t forget to check your Epic InBasket! Study Teams can now review results for study-related orders from their Epic InBasket. When an order is research associated and resulted, an InBasket notification is sent to the Principal Investigator and all Study Coordinators listed on the Research Record in Epic as a CC’d…
Effective immediately: The existing guidance requiring the clinical research community to perform their Epic Research Billing Review (aka charge bucketing) within 7-days has changed. The new guidance requires that these reviews occur every 72-hours. The companion “Research Charges Awaiting Coordinator Review” reports have also increased in frequency to three-times per…
