OCR Services Workflow

OCR Workflow Diagram

Click on Diagram to Enlarge

OCR Activation Timelines

1. Intake submitted [protocol, ICF, budget, contract]
2. Calendar built [1 week]
3. Coverage Analysis completed [2 weeks]
   • Includes OCR contacting ancillary department for coding and to Research Billing Office/Finance for pricing if required – replaces study team providing this information
   • Includes OCR producing Qualifying Clinical Trial (QCT) checklist – replaces study team attestation on Medicare Coverage Analysis Worksheet
   • Includes OnCore/Epic billing designations and service-level justification for anything billed to patients/insurance
4. Review/approval Calendar/Coverage Analysis/Coding and Pricing [1 week]
5. Budget negotiation/Contracting redlines [4 weeks]
6. Budget review and entry [1 week]
7. Contract executed, IRB documented, Epic/Vestigo integrations, open to accrual

Questions? Need Help?

• Review the OCR Submissions Criteria webpage.
• Review the OCR HSR Intake Form Dashboard in SharePoint.
• Email OCR-Intake@ahc.ufl.edu.